Categories
Wedding Ceremony

The Wedding Ceremony Checklist

The wedding ceremony is the heart and soul of a wedding event. We have extensively discussed its importance and how to plan the ceremony with your groom and wedding planner.

For a clearer roadmap on how to build the wedding ceremony of your dreams, we are sharing here today a useful checklist to follow. Timelines are given to serve as a guide.

6-8 Months:

  • Discuss and decide on general ceremony preferences.
  • Research religious requirements for pre-marital counseling and others, as needed.
  • Review the marriage license and any requirements for the location of your wedding.

2-3 Months:

  • Confirm readers for the ceremony and share with them appropriate information.
  • Begin writing your own vows, if desired.
  • Review ceremony details and decide on the ceremony standing order for the bridal party, processional & recessional order and reserved seating.
  • Start working on your ceremony programs.

3-4 Weeks:

  • Prepare marriage license application & any required paperwork.
  • Finalize your ceremony programs.
  • Finish writing your vows.
  • Designate ushers for the ceremony.
  • Confirm witnesses for the marriage license, if required.
  • Purchase a suitable pen for a marriage license or certificate signing, if you desire.
  • Obtain a marriage license.

1 Week Before:

  • Review seating details with ushers and provide a list of guests as needed.

The most important thing when planning your wedding ceremony is to discuss what matters to both of you as a couple. What traditions do you want to honor in your own families, and which ones you want to include as a personal choice. Afterall, a wedding is the beginning of a shared life together.

For more information, advice, and tips on wedding planning, book a free consultation with Mimi Ebichi.

Why Choose Mimi Ebichi Events?

Mimi Ebichi is a professional wedding planner in the DC, Virginia, and Maryland areas. Our team has a wealth of experience and success stories in both local and international wedding events. We specialize in multicultural weddings

As event designers, we deeply value relationships, culture, and trust. Hence, we strive to provide the most stress-free, and beyond-your-imagination wedding experience whether that is a hometown or a destination wedding.

BOOK A FREE CONSULTATION WITH MIMI.

Related Reads:

Categories
Bridal Tips

How to Make Your Wedding Hair and Makeup Last All Day

The wedding hair and makeup complete the bridal look as they complement the wedding gown, bouquet, and accessories. Whether you are going for a dramatic look or a more subdued appeal, what matters most is how to make your hair and makeup last the whole day.

The last thing you want is to look drained or shiny on your wedding day. So today we are sharing bridal hair and makeup tips to ensure you look your best from morning until night.

Choosing your best wedding and makeup look

The first step to bridal hair and makeup is to decide the look that you want. Your choice of wedding dress already says a lot. Try it on and feel the vibe that it gives you. Relay this to your makeup artist and discuss how you want the whole affair to feel. What is the vibe of your wedding day? That is your guide.

Next, show her the colors of your florals. Your makeup should complement your wedding flowers. Not too overwhelming or mismatched. Include this in your discussion with your makeup artist.

A word of advice from TheKnot.com:

Your Color SchemeIf you have your wedding color palette picked out, you can use those colors as inspiration for your wedding day look. Incorporate the hues you’ve selected for your wedding day into your hair and makeup. (For example: If purple is your accent color, consider a muted violet smokey eye to match. If you’re going for a simple green and white color scheme, keep your hair and makeup on the same level by opting for a natural beauty look.)”

Last but not the least, schedule a trial session. It can be more than once if you want to experiment with a couple more looks. During the trial session, you can ask about the products that your artist will be using on your skin so you can asses if these are safe, compatible with your skin type, and if they can last long until the evening.

Tips for making your bridal hair and makeup last

Get a good night’s sleep the night before.

Actually, not just the night before. It would be ideal that you are fully rested 1 to 2 weeks prior to the wedding. This way, your skin remains healthy and surely your makeup will latch onto your skin to last longer. Always stay hydrated. You can also schedule a pampering session with your bridesmaids the night before.

Related: How to Relax on Your Wedding Day (and be a calmer bride!)

Stick to the skin care and routine that works for you

How to Relax on Your Wedding Day (and be a calmer bride!)

Now is not the time to experiment, dear bride. If there is a skincare product and routine that you feel comfortable with and has worked for you on a daily basis, just keep at it. You will need the same even on a special day like your wedding. Most likely, your skin is now familiar with your favorite skin care products and will naturally work wonders for you on your big day. Refrain from trying out new beauty products as they may have an adverse effect on your skin.

Have a beauty buddy

This can be your maid of honor or one of your bridesmaids who will be in charge of holding your makeup purse. She can monitor your look and be on the lookout if it’s time for a retouch or do some blotting of oil, stain in your makeup, etc. Ideally, she should be present during your hair and makeup session on the day itself.

Use lip liner

Line your lips and fill them in with lip liner. Then apply your lipstick, pat and apply a second coat. The colour will remain strong for longer. Because the day will involve a lot of kisses, drinking, and eating, better be ready with your lips!

Related: 3 Reasons to Make Sure Your Wedding Smile Is Ready to Say “I Do”

Mattify!

Matte makeup such as a translucent powder will keep oil at bay and can even create a mattified lipstick look! Matte makeup will be your best friend so your skin looks more flawless without the shine.

Choose waterproof mascara and lipstick

The easiest way to avoid smudges and stains on your face is to wear waterproof mascara and lipstick. As it will be an emotion-filled day, better be ready for anything!

How to touch up your wedding makeup

Layering and Setting

This process involves doing a foundation set-up first, then building light layers of makeup or powder onto your face. This will produce a more natural, flawless, and glowing look while allowing your skin to absorb the layers. Your makeup artist will be most skilled for this.

Blot Oil

When you feel oily on the face, take out those blotting sheets and powder to blot the oil so you don’t look shiny in the photos. Assign your makeup buddy (a bridesmaid) to look after your makeup so you have someone to do the blotting from morning until night.

Creamy concealer

If you need to use a concealer over an already done face, choose a creamy one. Apply dots on the area and smooth over using your ring finger. Then apply dusting powder so everything looks blended and natural.

Keep cotton swabs on hand

They can be used to remove excess makeup or smudge, blend your eyeshadow, and keep your lip lines clean after eating/sipping. Cotton swabs can rescue a makeup emergency so be sure to include them in your touch-up kit.

Extra Bobby Pins

Bridal Hair

An ideal hairdo is something that keeps your hair away from your face so you never have to brush or change anything. At the very least, keep some bobby pins on hand to keep flyaway strands in place after an evening of dancing.

Conclusion

Doing the wedding hair and makeup is an art. Keeping it longer is even more tricky. But with the steps and tips mentioned above, you can just relax and enjoy your special day. Be sure to get the help of a professional bridal hair and makeup artist so you don’t sweat the small stuff!

Why Choose Mimi Ebichi Events?

Mimi Ebichi is a professional wedding planner in the DC, Virginia, and Maryland areas. Our team has a wealth of experience and success stories in both local and international wedding events. We specialize in multicultural weddings

As event designers, we deeply value relationships, culture, and trust. Hence, we strive to provide the most stress-free, and beyond-your-imagination wedding experience whether that is a hometown or a destination wedding.

BOOK A FREE CONSULTATION WITH MIMI.

Related Reads:

Categories
Wedding Transportation

The Complete Wedding Transportation Guide

What is a Wedding Transportation Guide?

Wedding transportation is just as important as most or any of the parts of a wedding. Basically, it is how you as a couple, your bridal party, family and guests will travel to and from the destination venues.

A wedding transportation guide is a roadmap on how this can be achieved. It includes a checklist of…

  • Pick up and drop off points (including airports, if relevant)
  • Timings and schedules
  • The type/s of transport vehicles to use
  • Contact information of service vendors
  • Names or groups of people to shuttle
  • Invoices to be paid
  • Designated parking areas
  • Confirmation notices

It can be daunting to keep track of all these. That is why it is important to have a point person to manage this such as a wedding planner.

You might be asking: How can we plan our wedding transportation?

Here are tips on how you can better plan for your wedding transportation.

Look for reliable professionals

Check out star reviews or ask your wedding planner for advice. The truly reliable service providers will help you determine the type and size of vehicle/s you need. They know the road and traffic conditions in their locale, so they can guide you in terms of scheduling. They are also knowledgeable of city transportation laws and any other fees to pay. It’s highly important to hire reliable professionals to secure a smooth run of your wedding event schedules. 

Book ahead of time

The best ones always get fully booked in advance. So once you determine your requirements, the number of people to transport, pick up and drop off points, and schedules – BOOK EARLY. This way you will get first dibs on vehicle selection and secure a reliable provider on your wedding day. This tip is especially important if you wish to use specialty cars.

Sort out your travel time

Be sure to give allowances for guest preparations, traffic, and other unexpected travel constraints. Your professional transport service can surely give you advice on timings. They can help you come up with a more realistic timetable and routes. Update your schedule to give some leeway for delays, etc. 

Include transportation information in your invitation

Maps and schedules will be useful for guests who will be driving to the venues. In the invitation, ask in advance who are planning to bring their own vehicles and who will be taking the provided shuttle service. List down the names and give this to your wedding planner so they know who and how many to expect. Provide information about pick-up, drop-off, and timings to your guests ahead of time.

Consider riding comfort

The size and type of vehicle play a factor in this. If you are having a destination wedding with weekend activities for guests, size and vehicle comfort are truly important. Also, there should be enough space for them inside the vehicle as they will come all dolled up and wearing gowns to and from the ceremony venues.

Make allowance for drop-offs.

Some guests may want to stay longer after the wedding. They won’t be leaving all at the same time as compared to when they all arrived on time at the start of the event. To solve this, offer shuttle service on stand-by some a few hours before the end of the night so guests can leave at their preferred time. The transport service can make multiple routes to ensure guests are well taken care of until drop off.

Who should you transport?

Destination Wedding Car

If you provided a reply card in your invitation, you will know who will be bringing their own cars and who will be taking on the transport service. Once you have the names, note down their pick-up points and drop-offs. The bridal party will normally come as a group as they get prepared in a hotel or the designated dress-up venue. Find out who will be the relatives and friends coming from the airport. Of course, the bride and groom will also need transport services.

Wedding Transportation Checklist

  • Discuss guest transportation preferences if needed, including pickup locations and schedule.
  • Discuss bridal party transportation preferences as needed, including pickup locations and schedule.
  • If separate transportation is required, discuss transportation for the bride and groom to the ceremony.
  • Review transportation options.
  • Book transportation and note down their contact information, invoice and payment details.
  • Set the transportation schedule. Add the details to your wedding day timeline.
  • Make parking arrangements or hire valet services, as needed for the ceremony and reception.
  • Post guest transportation information & schedule to your wedding website, or include it on the invitation for transportation RSVP.
  • Confirm transportation to the airport.
  • Confirm final guest count for guest transportation and reconfirm schedule and pick-up location details with all transportation providers.

Types of Transportation for Wedding Guests

Depending on the number of guests to transport, your style (i.e. vintage cars), your budget, as well as the locations involved, there are several types of vehicles you can choose from. Remember to always consider riding comfort and space for all. Here are some of them:

To accommodate a bigger group:

  • Wedding Transportation Bus
  • Mini bus
  • Coach Rentals

For bride and groom, or a small group:

  • Wedding Car Rental
  • Guest Carpool

Why Choose Mimi Ebichi Events?

Mimi Ebichi is a professional wedding planner in the DC, Virginia, and Maryland areas. Our team has a wealth of experience and success stories in both local and international wedding events. We specialize in multicultural weddings

As event designers, we deeply value relationships, culture, and trust. Hence, we strive to provide the most stress-free, and beyond-your-imagination wedding experience whether that is a hometown or a destination wedding.

BOOK A FREE CONSULTATION WITH MIMI.

Related Reads:

Categories
Press

Mimi Ebichi Bride on British Vogue

We are so happy and grateful to announce that our dear bride Mayowa Pamphille and groom Enyi Onukwubiri were featured in no less than the British Vogue!

A big thanks to the fantastic and talented photographer Kitsul Studio for his amazing style that created a world of comfort for our couple.

Mimi Ebichi featured in British Vogue
Source: https://www.instagram.com/p/CfFDTHTOdkT/

Check out Enyi & Mayowa in this month’s issue of @britishvogue @voguemagazine.

Categories
Wedding Bouquet

Choosing Your Bridal Bouquet: Ultimate Guide

Your bridal or wedding bouquet is an important element of your overall wedding style. The type of flowers, colors, size, shape, and styling of your bridal bouquet has to complement your wedding dress, as well as your hair and make-up. 

At times, even the venue of your wedding, the type of ceremony or tradition, and the current season can also factor into your choice of bouquet. It can be customized to match the bride’s personality, as well.

Given these things to consider, what are the basic do’s and dont’s in picking a bridal bouquet? Read our ultimate guide to help you make the right choice.

Related: 3 Tips on How to Hold your Bridal Bouquet

The Do’s: How to Choose Your Bridal Bouquet

Do choose your wedding dress before picking your flowers

This is the most basic guideline of all. Your wedding dress determines the kind, color, shape, and style of your bouquet. It should not overpower your wedding gown, the fabric details, as well as the silhouette. It should promote balance in your overall bridal look. So before meeting your florist, be sure to bring a picture of your gown.

Do pick the blooms in season

It’s not only cheaper to buy the flowers in season, but it’s also a sweet reminder of the month or season when you said your vows. In the years to come and as you look at your wedding photos, the kind of flowers you carried will instantly take you back to that romantic summer or rustic autumn season.

How to Your Bridal Bouquet

Do consider your hairstyle and the color of your make up

As in everything, balance is key. Your bouquet should not compete with the facial assets that you want to emphasize in your bridal make-up. Consult your makeup artist and florist on what hues can complement your look. If you will be using a headdress or hair accent, it would be great if it also matches your wedding bouquet.

Do consider the tone of your ceremony / cultural traditions

More traditional ceremonies normally go for more neutral, subdued hues. Less formal wedding ceremonies are more open to seeing huge and brightly colored blooms. If you are having a fusion or multicultural wedding, it is important to consider the types of flowers that are significant to your traditions. 

Related: The Significance of Varmala in an Indian Wedding

Do choose a bouquet you can hold comfortably the whole day!

Because it is a bunch of flowers made especially for you, it better be easy and comfortable to carry the whole day through! Do check the weight, shape, and style of your bouquet. It should give you balance and promote good posture. Be sure it is something you don’t find awkward to carry around with you.

Do make it personal

Your wedding bouquet should bring meaning to you. You can incorporate sentimental items like a family heirloom or a personal accessory or a gift from your groom. If you have that something old, new, borrowed, or blue – ask your florist to add it to your flowers’ overall design.

Do ask your photographer to capture it well!

Your bridal bouquet is a great representation of your wedding. It can clue us into the theme and feel of your event. Be sure to ask your photographer to capture pictures of your wedding bouquet from various angles (with or without you holding it).

The Dont’s: What to Avoid in Picking Your Wedding Bouquet

Don’t choose a trailing bouquet if your wedding skirt has the details

Since your bouquet has to work with your dress, be mindful of where the key design details are. If these are in your skirt, don’t pick a trailing bouquet that might cover it. Choose a size and shape of your bouquet that does not cover your waistline. But If you will be wearing a long veil and gown trail, you can go pick a more grandiose bouquet to match it.

Don’t ignore the exact colour or swatches of your bridal and bridesmaids’ dresses

There are many swatches of hues per shade of color. You might want to bring some excess fabric from your wedding gown designer and bring these with you when you meet your florist. Scraps of fabric from your bridesmaids’ gowns are also key in making sure the colors of your bouquet match the theme of your bridal party, too.

Don’t forget to hold it properly

Hold it just below your navel or belly button so that the shape of your waist does not get covered. Do not hold it too high or else it will lift up your shoulders and will look a bit awkward. So hold it lower than your waist and slightly away from your dress. Be relaxed and observe proper posture so you won’t look lopsided or tensed in any way when the photographer captures your pictures with the bouquet.

Don’t just toss it! You can preserve it!

While this tossing the bridal bouquet is a common tradition in wedding reception programs, you can still opt to keep it by using a bouquet preservation service. Ask your wedding planner for some options for this. Additionally, you can keep your flowers looking fresh by snipping a short portion of the stems and keeping it soaked in water during the evening. Delegate this task to a bridesmaid so you won’t forget.

Now, what about wedding flower colors? How important are they?

Wedding Flower Colors: What Do They Mean?

Flower colors can mean a lot of things – and differently too, for many cultures. You might want to check on your tradition before deciding on colors. Of course, it goes without saying that your wedding gown color, bridesmaid dresses, make-up, and theme are all factors to consider when selecting the shades of your blooms.

Here are some suggestions from teleflora.com.

Green wedding bouquet – green orchids, tropical flowers, green foliage, green hydrangeas, cacti and succulents, as well as fruit, can be incorporated into your bouquet. 

TIP: For a dramatic contrast, pair black bridesmaid dresses with green bouquets. Or combine pink with the green flowers for a romantic Victorian look.

Red wedding flowers – a white wedding dress and a classic red bouquet say all the right things – romance, passion and sensuality.

White wedding flowers – a classic choice for your big day. White symbolizes purity and innocence. White flowers go great with all dress colors. 

TIP: If your gown is white and you don’t like the look of white-on-white, add a collar of dark green ruscus leaves to make the bouquet stand out beautifully.

Pink wedding flowers – feminine and pretty. 

TIP: Try three different varieties of pink roses in the bouquet, the different hues and shades of pink will be gorgeous.

Purple wedding arrangements – dark purple flowers can sometimes be too somber for a bridal bouquet, but you can ‘lift’ the color by combining them with brighter colored flowers. 

TIP: Dark purple combined with lime green and white flowers is stunning. The complementary color of yellow is also stunning when added to purple flowers.

Orange wedding flowers – a vibrant color scheme for those brides looking for something a little bit different. 

TIP: It’s a great color for summer and autumn weddings.

Yellow wedding flowers – vibrant yellow wedding flowers are so bright and sunny, that they will make everyone smile. 

TIP: Lemon and paler shades of yellow are softer and more romantic.

Tips for Holding Your Bridal Bouquet

1. Hold it at the navel/belly button.

The rule of thumb when holding your bouquet is to put it in the right placement. Always place your bouquet at the level of your navel/belly button. This makes your dress and your bouquet well-coordinated, especially from different camera angles (trust us, your videographers will thank you). When your bouquet is held at the lower part of your body, it gives an accent and contour to your gown that you will want to highlight as you walk along the aisle.

2. Always be relaxed.

A big no-no when holding your bouquet and walking down the aisle is having tensed shoulders and arms. It is important to hold your bouquet in a relaxed yet firm manner. Having tensed arms and shoulders will make you look stiff and will instantly shut the confidence off. When this happens, it could result in poor video and photo outputs. So remember, just feel the moment and put on that confidence when flaunting your fits.

3. Highlight all the right parts.

When walking down the aisle, it is definite that your face should be the focal point. However, to achieve this, you should also incorporate your posture, gown, and bouquet. You do not want to hold your bouquet higher than your belly button as this makes your face the secondary source of attention only. But instead, you want to balance everything by making sure your face is directed in the middle (not too leaning) while your bouquet is held downward.

Why Choose Mimi Ebichi Events?

Mimi Ebichi is a professional wedding planner in the DC, Virginia, and Maryland areas. Our team has a wealth of experience and success stories in both local and international wedding events. We specialize in multicultural weddings. Our work can speak for itself.

As event designers, we deeply value relationships, culture, and trust. Hence, we strive to provide the most stress-free, and beyond-your-imagination wedding experience whether that is a hometown or a destination wedding.

BOOK A FREE CONSULTATION WITH MIMI.

Categories
Wedding Coordinator VA Wedding Planning Wedding Venue Coordinator

Wedding Coordinator: Roles, Responsibilities, and Checklists

The wedding coordinator is an essential player in a couple’s wedding. S/he is normally in charge of the venue logistics, wedding vendors, and time management, and ensures guests are safe and comfortable in the wedding venue. 

In this blog post, we discuss in detail the roles and responsibilities of a wedding coordinator, and how you can maximize his or her service on your wedding day.

What is a Wedding Coordinator?

Also known as the day-of-the-wedding coordinator, this key person in your wedding team is tasked to tie up loose ends on the day of the wedding. S/he may not necessarily be the wedding planner who has organized the vision, nonetheless, his or her role is of utmost importance. 

The wedding coordinator is mostly in charge of making sure the activities of the ceremony and reception are within schedule. S/he manages the venue and the wedding vendors. S/he creates contingency plans for weather changes and all other logistical requirements. 

The wedding coordinator also acts as the host who welcomes guests, ensuring they are safe and comfortable from the parking up to their seats. For any unexpected challenges, s/he steps in and works in tandem with the wedding planner.

What is the difference between a wedding planner and a wedding coordinator?

It is not that hard to thank a vendor

In the wedding industry, it is not uncommon to find that people use the terms wedding coordinator and wedding planner interchangeably. However, there are distinct differences in their roles.

It is important to know their specific duties so you can decide if you need a full-service wedding planner or just a day-of-the-wedding coordinator for your event. It also gives you an idea of what to expect from both wedding event professionals.

Here are their key differences in terms of responsibilities:

Execution of the wedding plan

The wedding planner is the visionary. S/he is the one in charge of creating the whole wedding plan and design from the ground up. On the other hand, a wedding coordinator is simply the person in charge of executing it on your special day. Given this, you should expect to meet your day-of-the-wedding coordinator 1-2 months in advance.

Vendor and logistics management

Once the list of vendors and venue details are turned over to the wedding coordinator, s/he will take it from here. The day-of-the-wedding coordinator will check on your vendors, venue, parking, and other logistical needs on that day.

Monitors timelines and floor plans

The creation of the wedding timelines and floor plans can be done by either the wedding planner or the coordinator. Once this is turned over to the coordinator, s/he will now be in charge of making sure this is followed and executed well.

Final walk-through of the ceremony and reception sites

In order to match the wedding timelines and floor plans to the actual venues, the wedding coordinator will do a final walk-through or visit the ceremony and reception sites. S/he will take note of any pertinent requirements like electricals, parking spaces, etc.

Contingency planning

To tie up loose ends is one of the major duties of the wedding coordinator. S/he will be in charge of resolving emergencies such as missing supplies, weather changes, delays, etc.

Rehearsal management

All dinner and wedding rehearsals will be handled by the wedding coordinator. This is also a good time to check and discuss any unforeseen events that the wedding team may not have considered prior.

Welcoming of guests

The coordinator is the host who will welcome your guests as they arrive at the reception venue. Some venues have their own venue coordinator who takes on this role. S/he makes sure that guests find their seats, are comfortable and are well attended to.

In charge of everything on your D-Day

Finally, the wedding coordinator is the point person for everything on your wedding day. S/he may be one person or a team depending on your needs and the size of the guest list.

Should I delegate wedding coordinator duties to a friend or family member?

One important thing to note is to pick family and friends who are reliable and willing to offer service during your day. There are simple tasks that you can delegate to them. This is not just a way of helping you, but also a meaningful gesture that you can treasure from your friends and family.

Here are some tasks you can delegate:

  • Collecting your dress and/or suit
  • Posting invitations
  • Picking up guests from the airport
  • Guestbook work
  • Ushering of guests
  • Handing of ceremony supplies to the bridal party members
  • Providing you with overall emotional support

The Day of Coordinator Checklist

wedding table setting

For an overview of the complete roles and responsibilities of a wedding coordinator, here is a handy checklist that you can use:

  • Final check on the wedding and reception site/s
  • Manage the rehearsal direction
  • Ensure wedding attire/s and paraphernalia are ready and safe
  • Check up and manage the wedding vendors and venues
  • Organize the processional line-up
  • Welcome guests and usher them to their seats
  • Assist in pinning on boutonnières and corsages
  • Custodian of the marriage license, ketubah, ritual items, and rings
  • Collection and distribution of ceremony items
  • Ensure correct set-up and decor at the ceremony and reception sites
  • Set up the space for:
    • Favors
    • Gifts
    • Place Cards
    • Guest book
    • Cake table
    • Rentals
  • Overall director of the wedding event following proper flow and timelines
  • Assist with guest management
  • Help in transporting wedding gifts to the specified destination
  • Create a contingency plan for emergencies
  • Resolve last-minute needs

How much does it cost to hire a wedding coordinator?

The answer mostly depends on several factors such as the complexity of the wedding event, size of the guest list, vendor count, decor installations, and the entire wedding period. Some weddings cover the entire weekend or longer. For busy couples, they prefer to simply book a full-service wedding planner who will take care of everything from beginning to end. This way, there will be fewer worries about turnovers, transitions, or any missed detail that was not covered by your wedding planner. It can prove to be cheaper and more convenient, too.

Why Choose Mimi Ebichi Events?

Mimi Ebichi is a professional wedding planner and wedding coordinator in VA. Our team has a wealth of experience creating, designing, and running meaningful wedding events in Virginia, Washington DC, and other wedding destinations worldwide.

As event designers, we deeply value relationships, culture, and trust. Hence, we strive to provide the most stress-free, and beyond-your-imagination wedding experience whether you book us a full-service wedding planner or a day-of-the-wedding coordinator.
BOOK A FREE CONSULTATION WITH MIMI.

Categories
Destination Weddings Wedding Honeymoon Destinations

Destination Wedding Planner Tips: Pros & Cons, Costs, and More

Are you dreaming of a fun, and unique destination wedding? Destination weddings are a choice for couples who like a change in scenery, a thirst for adventure, or a desire to extend bonding time and activities with friends and family. It is also a nice prelude to a couple’s honeymoon. In this post, we write in detail about destination wedding planner tips, costs, as well as the pros and cons of having an out-of-hometown affair of a wedding.

What is a destination wedding?

Destination weddings are weddings held at a different location from the couple’s hometown. The wedding party and guests are expected to travel for the pre-wedding activities, wedding ceremony, wedding reception, and after-party events.

Destination weddings require detailed and advanced planning to make them happen. It can be in a foreign country or a local tourist destination. There are more things to consider when planning a destination wedding. Some key factors to consider are the costs, travel requirements, activities for everyone, and finding a reliable destination wedding planner.

What to look for in a destination wedding planner?

One major reason to hire a destination wedding planner is to alleviate yourselves from unnecessary stress and emergencies due to one’s lack of knowledge, time, and local connections. In other words, it is essential for your own peace of mind.

Because destination weddings require more tedious work, it is important to hire a destination wedding planner who is reliable, detail-oriented, knowledgeable in this niche and has a portfolio to show in relation to destination weddings. It is good to ask for his or her destination wedding packages and costs.

Some of the responsibilities of a destination wedding planner include:

  • Give you information on local laws, permits needed, marriage license requirements, etc.
  • Connect you with the right vendors
  • Offer venue options that fit your budget, guest list, and style
  • Produce guidance in coming up with a feasible budget based on your preferences, while giving advice on where you can splurge or make cuts. 
  • Provide you and your guests with useful information and guidance on flights, travel requirements, local activities, accommodation, etc.
  • Plan for emergencies such as weather changes, and other uncertainties that come with destination weddings
  • Venue and vendor coordination, time management, and guest assistance
  • Handle RSVPs and seat planning.
  • Catering, program, and other reception coordination duties

What are the pros and cons of a destination wedding?

While destination weddings are a breath of fresh air, they come with both plusses and drawbacks. Here are some of them:

The Pros

Intimate and more personal wedding celebration

Destination weddings give you the permission to not invite a whole bunch of people – only the ones you feel closest to.

Instant vacation getaway for friends and family

It’s a great way to extend bonding time together as you can also plan for some local or resort activities unique to that destination. This is why destination weddings are also called “vacation weddings”.

Wedding and honeymoon all in one!

You can go ahead and start the honeymoon right in that special place where you got married. That makes it lighter for the budget compared to planning for a separate honeymoon destination.

Amazing Wedding Photography

A backdrop of a beautiful beach, a mountain range, etc. can make your wedding extra memorable and impressive once the photo prints are out. The beauty of nature and outdoor lighting is a dream come true for your most cherished photos.

Now, let’s talk about the disadvantages of destination weddings. While out-of-town weddings are super great, there are some drawbacks, too.

The Cons

Expect that not everyone can make it to your wedding.

Because it will usually require travel, not everyone can comply with flight requirements, schedules, etc. It can also be challenging for those with health issues.

Extra costs

Depending on the location, you will most likely spend for accommodation, food, and activities at tourist prices. If you will be transporting vendors and crew, additional costs apply.

Climate uncertainties

Since it can be a new location for your family and friends, they may have to adjust to some climate or weather changes. Your wedding planner must be also ready to come up with contingencies in case of rain, etc. As for the couple, their bridal attire must match the overall climate and vibe of the place.

More specialized wedding planning is needed

Since destination weddings are a special type of event, the wedding planner is expected to be well-versed in the local requirements for holding a wedding, flight and travel information, knowledge and connection with wedding vendors, venues, etc. It is like having a wedding planner, a tourist guide, and a local official rolled into one!

What to consider when planning a destination wedding?

  • How big is your guest list? Can they all travel?
  • Flight information
  • What are the local laws, permits, and marriage requirements?
  • What’s the weather/climate like on the date of your wedding?
  • Costs for housing guests, doing activities, catering, etc?
  • Can you find a local or a specialized destination wedding planner?
  • Wedding insurance
  • Local venues
  • Customs and traditions that must be respected
  • Wedding dress to fit the destination
  • And more!

How much does a destination wedding cost?

The straightforward answer is it depends on the destination. There are some places where lodging is cheap, so that’s a plus. It is also advisable to go local in terms of selecting vendors. Visit in advance so you have some idea of costs like activities, venues, etc. It should be expected that travel expenses, wedding insurance, welcome bags, and some money allowance would have to be factored into your budget.

Top 20 Places for the Best Destination Weddings

  • The Caribbean
  • Costa Rica
  • Cozumel
  • Los Cabos
  • The Big Island, Hawaii
  • Bar Harbor, Maine
  • Tucson, Arizona
  • Sea Island, Georgia
  • Park City, Utah
  • Maui, Hawaii
  • Lake Placid, New York
  • Kauai, Hawaii
  • Samui Island, Thailand
  • Tuscany, Italy
  • Marrakech, Morocco
  • Capri, Italy
  • New Orleans, Louisiana
  • Franschhoek, South Africa
  • Seville, Spain
  • Provence, France

Why Choose Mimi Ebichi Events?

Mimi Ebichi is a professional wedding planner for multicultural events and destination weddings. Our team has a wealth of experience and success stories in both local and international weddings. Our work can speak for itself.

As event designers, we deeply value relationships, culture, and trust. Hence, we strive to provide the most stress-free, and beyond-your-imagination wedding experience whether that is a hometown or a destination wedding.


BOOK A FREE CONSULTATION WITH MIMI.

Categories
Fusion Weddings Multicultural Weddings Wedding Planning

Multicultural Wedding Planning: Combining Two Cultures in a Wedding

There is always something unique and memorable with multicultural weddings because of the blend of two cultures. Friends and family from both sides are present to share the same passion, beliefs, and traditions that remind them of home.

But first, let us define: What is a multicultural wedding?

A multicultural wedding, also known as a fusion wedding is a marriage between two people from different cultures, ethnicity, or faith backgrounds.

Because of the nature of fusion weddings, it is not always easy to plan the wedding ceremony and reception. The wedding planning process takes on a more careful path to honor the two cultures that will blend in the event. If you are set on having a multicultural wedding for you and your soon-to-be spouse, here are some tips on how to combine your cultures together.

Related: A look at one of our most beautiful traditional Indian weddings.

Indian Wedding Bride

Seek the help of a multicultural wedding planner

A wedding planner that specializes in fusion weddings is a huge help in navigating the whole planning process – taking into account the cultural sensitives from both parties, the type of wedding venues that can accommodate such an event, more ideas on design and decor, and all other necessities that need to be considered when planning for a multicultural wedding.

While couples may do this on their own, hiring a multicultural wedding planner will definitely save one’s time, effort, and money as you are provided with expert guidance in planning your culture-infused wedding.

Consult with both families to understand customs and expectations

To put everyone on the same page, it is wise to consult with both families on expectations regarding customs, traditions, attire, even the menu in the reception so as to honor your cultural backgrounds. After all, this is the heart of multicultural weddings. This is also a good time to discuss budgets and guestlists.

Having this information on hand, it will be easier to educate friends and families about your customs, as well as your religious institutions.

Related: Things You May Have Forgotten To Put in Your Wedding Budget

Select the right ceremony and reception venues for a cultural wedding event

A touch of culture and tradition in both ceremony and reception is expected. Factor in the program of events, guest list size, vicinity to airports and hotels where your relatives may arrive from, and other specific logistical requirements to mount your multicultural wedding event. Again, the help of a specialized wedding planner is ideal in this stage of the planning process.

Traditional Afghan + American Fusion Wedding

Other factors to consider in choosing a wedding venue are:

  • Capacity (size) – Just like with any event, the venue capacity is important. Indian weddings usually last multiple(2-3) days. The number of invited guests and the rooms needed for different ceremonies/rituals at each wedding event can vary, so choosing a venue with the right capacity to accommodate guests is extremely important.
  • Catering – Cultural and multicultural groups love the option to get catering service from their favorite or preferred restaurants or chefs. For this reason, selecting a venue that allows for outside catering or has Indian chefs is highly recommended.
  • Flexibility on load-in and load-out times – It’s important that there is leeway in terms of this because larger cultural weddings with intricate designs may need more days than just the typical 3-4 hours to set up.
  • Easy and accessible doors and elevators for vendors to load in – It’s important to choose a venue with ease of access because lavish fusion weddings usually require assembly of heavy equipment on site. In some cases like in Indian weddings, the need for a  horse or elephant to make an entrance during the Baraat calls for such access.
  • Parking for guests
  • Accommodations – Pick a wedding venue that is near the hotel/s of your choice ( if the venue is not a hotel). Much better if the venue already offers accommodation. Be ready to give room for guests’ preferences.
  • Proximity to airports – This is also a way of showing that you care about your guests and the quality of their time. If you are unable to secure your dream venue near an airport,  consider providing transportation services to your guests.
  • Time – Cultural weddings tend to start either earlier than normal and end later than usual too. Having a wedding venue that can be flexible with start and end times is ideal.
  • Bar/Beverage – Check if the venue has the option to bring liquor.

Be specific about which part of the ceremony, decor, program, and food will incorporate culture.

Modern couples of today opt for more streamlined, minimalist weddings. They are usually certain of what they like to see: clean architectural designs, neutral colors, with just the right hint of culture to represent them. Now, not everyone may know exactly what they want in their multicultural wedding, so sitting down with your wedding planner to voice out your vision is recommended. Your planner can then lay out the touches of culture and tradition that must be present in specific parts of the wedding – from the ceremony to the reception program, decor, menu, etc.

Discuss interfaith marriage customs with your religious affiliations.

Some religions are okay with interfaith wedding ceremonies. Some, however, are mutually exclusive. Better to check with your religious officiants to know what is expected. Securing a date with your church is a wise idea to ensure your wedding date does not coincide with specific religious dates and seasons. Match this with wedding venue availabilities before making a deposit.

Educate your guests about what they can expect.

The last thing you want is for your guests to feel awkward about all these cultural matters. Setting up a website, and including details in the invitation about the information on attire expectations, food, customs, activities, etc. are necessary.

Book a FREE Consultation

Mimi Ebichi is a seasoned wedding planner with a specialization in multicultural weddings. Our team of planners, vendors, and coordinators will ensure the heavy work is off your hands from planning to celebration so you can actually sit down and enjoy your most special day. Contact Mimi for a free consultation.