Wedding Coordinator VA Wedding Planning Wedding Venue Coordinator

Wedding Coordinator: Roles, Responsibilities, and Checklists

The wedding coordinator is an essential player in a couple’s wedding. S/he is normally in charge of the venue logistics, wedding vendors, and time management, and ensures guests are safe and comfortable in the wedding venue. 

In this blog post, we discuss in detail the roles and responsibilities of a wedding coordinator, and how you can maximize his or her service on your wedding day.

What is a Wedding Coordinator?

Also known as the day-of-the-wedding coordinator, this key person in your wedding team is tasked to tie up loose ends on the day of the wedding. S/he may not necessarily be the wedding planner who has organized the vision, nonetheless, his or her role is of utmost importance. 

The wedding coordinator is mostly in charge of making sure the activities of the ceremony and reception are within schedule. S/he manages the venue and the wedding vendors. S/he creates contingency plans for weather changes and all other logistical requirements. 

The wedding coordinator also acts as the host who welcomes guests, ensuring they are safe and comfortable from the parking up to their seats. For any unexpected challenges, s/he steps in and works in tandem with the wedding planner.

What is the difference between a wedding planner and a wedding coordinator?

It is not that hard to thank a vendor

In the wedding industry, it is not uncommon to find that people use the terms wedding coordinator and wedding planner interchangeably. However, there are distinct differences in their roles.

It is important to know their specific duties so you can decide if you need a full-service wedding planner or just a day-of-the-wedding coordinator for your event. It also gives you an idea of what to expect from both wedding event professionals.

Here are their key differences in terms of responsibilities:

Execution of the wedding plan

The wedding planner is the visionary. S/he is the one in charge of creating the whole wedding plan and design from the ground up. On the other hand, a wedding coordinator is simply the person in charge of executing it on your special day. Given this, you should expect to meet your day-of-the-wedding coordinator 1-2 months in advance.

Vendor and logistics management

Once the list of vendors and venue details are turned over to the wedding coordinator, s/he will take it from here. The day-of-the-wedding coordinator will check on your vendors, venue, parking, and other logistical needs on that day.

Monitors timelines and floor plans

The creation of the wedding timelines and floor plans can be done by either the wedding planner or the coordinator. Once this is turned over to the coordinator, s/he will now be in charge of making sure this is followed and executed well.

Final walk-through of the ceremony and reception sites

In order to match the wedding timelines and floor plans to the actual venues, the wedding coordinator will do a final walk-through or visit the ceremony and reception sites. S/he will take note of any pertinent requirements like electricals, parking spaces, etc.

Contingency planning

To tie up loose ends is one of the major duties of the wedding coordinator. S/he will be in charge of resolving emergencies such as missing supplies, weather changes, delays, etc.

Rehearsal management

All dinner and wedding rehearsals will be handled by the wedding coordinator. This is also a good time to check and discuss any unforeseen events that the wedding team may not have considered prior.

Welcoming of guests

The coordinator is the host who will welcome your guests as they arrive at the reception venue. Some venues have their own venue coordinator who takes on this role. S/he makes sure that guests find their seats, are comfortable and are well attended to.

In charge of everything on your D-Day

Finally, the wedding coordinator is the point person for everything on your wedding day. S/he may be one person or a team depending on your needs and the size of the guest list.

Should I delegate wedding coordinator duties to a friend or family member?

One important thing to note is to pick family and friends who are reliable and willing to offer service during your day. There are simple tasks that you can delegate to them. This is not just a way of helping you, but also a meaningful gesture that you can treasure from your friends and family.

Here are some tasks you can delegate:

  • Collecting your dress and/or suit
  • Posting invitations
  • Picking up guests from the airport
  • Guestbook work
  • Ushering of guests
  • Handing of ceremony supplies to the bridal party members
  • Providing you with overall emotional support

The Day of Coordinator Checklist

wedding table setting

For an overview of the complete roles and responsibilities of a wedding coordinator, here is a handy checklist that you can use:

  • Final check on the wedding and reception site/s
  • Manage the rehearsal direction
  • Ensure wedding attire/s and paraphernalia are ready and safe
  • Check up and manage the wedding vendors and venues
  • Organize the processional line-up
  • Welcome guests and usher them to their seats
  • Assist in pinning on boutonnières and corsages
  • Custodian of the marriage license, ketubah, ritual items, and rings
  • Collection and distribution of ceremony items
  • Ensure correct set-up and decor at the ceremony and reception sites
  • Set up the space for:
    • Favors
    • Gifts
    • Place Cards
    • Guest book
    • Cake table
    • Rentals
  • Overall director of the wedding event following proper flow and timelines
  • Assist with guest management
  • Help in transporting wedding gifts to the specified destination
  • Create a contingency plan for emergencies
  • Resolve last-minute needs

How much does it cost to hire a wedding coordinator?

The answer mostly depends on several factors such as the complexity of the wedding event, size of the guest list, vendor count, decor installations, and the entire wedding period. Some weddings cover the entire weekend or longer. For busy couples, they prefer to simply book a full-service wedding planner who will take care of everything from beginning to end. This way, there will be fewer worries about turnovers, transitions, or any missed detail that was not covered by your wedding planner. It can prove to be cheaper and more convenient, too.

Why Choose Mimi Ebichi Events?

Mimi Ebichi is a professional wedding planner and wedding coordinator in VA. Our team has a wealth of experience creating, designing, and running meaningful wedding events in Virginia, Washington DC, and other wedding destinations worldwide.

As event designers, we deeply value relationships, culture, and trust. Hence, we strive to provide the most stress-free, and beyond-your-imagination wedding experience whether you book us a full-service wedding planner or a day-of-the-wedding coordinator.

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Destination Wedding Planner Tips: Pros & Cons, Costs, and More

Are you dreaming of a fun, and unique destination wedding? Destination weddings are a choice for couples who like a change in scenery, a thirst for adventure, or a desire to extend bonding time and activities with friends and family. It is also a nice prelude to a couple’s honeymoon. In this post, we write in detail about destination wedding planner tips, costs, as well as the pros and cons of having an out-of-hometown affair of a wedding.

What is a destination wedding?

Destination weddings are weddings held at a different location from the couple’s hometown. The wedding party and guests are expected to travel for the pre-wedding activities, wedding ceremony, wedding reception, and after-party events.

Destination weddings require detailed and advanced planning to make them happen. It can be in a foreign country or a local tourist destination. There are more things to consider when planning a destination wedding. Some key factors to consider are the costs, travel requirements, activities for everyone, and finding a reliable destination wedding planner.

What to look for in a destination wedding planner?

One major reason to hire a destination wedding planner is to alleviate yourselves from unnecessary stress and emergencies due to one’s lack of knowledge, time, and local connections. In other words, it is essential for your own peace of mind.

Because destination weddings require more tedious work, it is important to hire a destination wedding planner who is reliable, detail-oriented, knowledgeable in this niche and has a portfolio to show in relation to destination weddings. It is good to ask for his or her destination wedding packages and costs.

Some of the responsibilities of a destination wedding planner include:

  • Give you information on local laws, permits needed, marriage license requirements, etc.
  • Connect you with the right vendors
  • Offer venue options that fit your budget, guest list, and style
  • Produce guidance in coming up with a feasible budget based on your preferences, while giving advice on where you can splurge or make cuts. 
  • Provide you and your guests with useful information and guidance on flights, travel requirements, local activities, accommodation, etc.
  • Plan for emergencies such as weather changes, and other uncertainties that come with destination weddings
  • Venue and vendor coordination, time management, and guest assistance
  • Handle RSVPs and seat planning.
  • Catering, program, and other reception coordination duties

What are the pros and cons of a destination wedding?

While destination weddings are a breath of fresh air, they come with both plusses and drawbacks. Here are some of them:

The Pros

Intimate and more personal wedding celebration

Destination weddings give you the permission to not invite a whole bunch of people – only the ones you feel closest to.

Instant vacation getaway for friends and family

It’s a great way to extend bonding time together as you can also plan for some local or resort activities unique to that destination. This is why destination weddings are also called “vacation weddings”.

Wedding and honeymoon all in one!

You can go ahead and start the honeymoon right in that special place where you got married. That makes it lighter for the budget compared to planning for a separate honeymoon destination.

Amazing Wedding Photography

A backdrop of a beautiful beach, a mountain range, etc. can make your wedding extra memorable and impressive once the photo prints are out. The beauty of nature and outdoor lighting is a dream come true for your most cherished photos.

Now, let’s talk about the disadvantages of destination weddings. While out-of-town weddings are super great, there are some drawbacks, too.

The Cons

Expect that not everyone can make it to your wedding.

Because it will usually require travel, not everyone can comply with flight requirements, schedules, etc. It can also be challenging for those with health issues.

Extra costs

Depending on the location, you will most likely spend for accommodation, food, and activities at tourist prices. If you will be transporting vendors and crew, additional costs apply.

Climate uncertainties

Since it can be a new location for your family and friends, they may have to adjust to some climate or weather changes. Your wedding planner must be also ready to come up with contingencies in case of rain, etc. As for the couple, their bridal attire must match the overall climate and vibe of the place.

More specialized wedding planning is needed

Since destination weddings are a special type of event, the wedding planner is expected to be well-versed in the local requirements for holding a wedding, flight and travel information, knowledge and connection with wedding vendors, venues, etc. It is like having a wedding planner, a tourist guide, and a local official rolled into one!

What to consider when planning a destination wedding?

  • How big is your guest list? Can they all travel?
  • Flight information
  • What are the local laws, permits, and marriage requirements?
  • What’s the weather/climate like on the date of your wedding?
  • Costs for housing guests, doing activities, catering, etc?
  • Can you find a local or a specialized destination wedding planner?
  • Wedding insurance
  • Local venues
  • Customs and traditions that must be respected
  • Wedding dress to fit the destination
  • And more!

How much does a destination wedding cost?

The straightforward answer is it depends on the destination. There are some places where lodging is cheap, so that’s a plus. It is also advisable to go local in terms of selecting vendors. Visit in advance so you have some idea of costs like activities, venues, etc. It should be expected that travel expenses, wedding insurance, welcome bags, and some money allowance would have to be factored into your budget.

Top 20 Places for the Best Destination Weddings

  • The Caribbean
  • Costa Rica
  • Cozumel
  • Los Cabos
  • The Big Island, Hawaii
  • Bar Harbor, Maine
  • Tucson, Arizona
  • Sea Island, Georgia
  • Park City, Utah
  • Maui, Hawaii
  • Lake Placid, New York
  • Kauai, Hawaii
  • Samui Island, Thailand
  • Tuscany, Italy
  • Marrakech, Morocco
  • Capri, Italy
  • New Orleans, Louisiana
  • Franschhoek, South Africa
  • Seville, Spain
  • Provence, France

Why Choose Mimi Ebichi Events?

Mimi Ebichi is a professional wedding planner for multicultural events and destination weddings. Our team has a wealth of experience and success stories in both local and international weddings. Our work can speak for itself.

As event designers, we deeply value relationships, culture, and trust. Hence, we strive to provide the most stress-free, and beyond-your-imagination wedding experience whether that is a hometown or a destination wedding.


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Multicultural Wedding Planning: Combining Two Cultures in a Wedding

There is always something unique and memorable with multicultural weddings because of the blend of two cultures. Friends and family from both sides are present to share the same passion, beliefs, and traditions that remind them of home.

But first, let us define: What is a multicultural wedding?

A multicultural wedding, also known as a fusion wedding is a marriage between two people from different cultures, ethnicity, or faith backgrounds.

Because of the nature of fusion weddings, it is not always easy to plan the wedding ceremony and reception. The wedding planning process takes on a more careful path to honor the two cultures that will blend in the event. If you are set on having a multicultural wedding for you and your soon-to-be spouse, here are some tips on how to combine your cultures together.

Related: A look at one of our most beautiful traditional Indian weddings.

Indian Wedding Bride

Seek the help of a multicultural wedding planner

A wedding planner that specializes in fusion weddings is a huge help in navigating the whole planning process – taking into account the cultural sensitives from both parties, the type of wedding venues that can accommodate such an event, more ideas on design and decor, and all other necessities that need to be considered when planning for a multicultural wedding.

While couples may do this on their own, hiring a multicultural wedding planner will definitely save one’s time, effort, and money as you are provided with expert guidance in planning your culture-infused wedding.

Consult with both families to understand customs and expectations

To put everyone on the same page, it is wise to consult with both families on expectations regarding customs, traditions, attire, even the menu in the reception so as to honor your cultural backgrounds. After all, this is the heart of multicultural weddings. This is also a good time to discuss budgets and guestlists.

Having this information on hand, it will be easier to educate friends and families about your customs, as well as your religious institutions.

Related: Things You May Have Forgotten To Put in Your Wedding Budget

Select the right ceremony and reception venues for a cultural wedding event

A touch of culture and tradition in both ceremony and reception is expected. Factor in the program of events, guest list size, vicinity to airports and hotels where your relatives may arrive from, and other specific logistical requirements to mount your multicultural wedding event. Again, the help of a specialized wedding planner is ideal in this stage of the planning process.

Traditional Afghan + American Fusion Wedding

Other factors to consider in choosing a wedding venue are:

  • Capacity (size) – Just like with any event, the venue capacity is important. Indian weddings usually last multiple(2-3) days. The number of invited guests and the rooms needed for different ceremonies/rituals at each wedding event can vary, so choosing a venue with the right capacity to accommodate guests is extremely important.
  • Catering – Cultural and multicultural groups love the option to get catering service from their favorite or preferred restaurants or chefs. For this reason, selecting a venue that allows for outside catering or has Indian chefs is highly recommended.
  • Flexibility on load-in and load-out times – It’s important that there is leeway in terms of this because larger cultural weddings with intricate designs may need more days than just the typical 3-4 hours to set up.
  • Easy and accessible doors and elevators for vendors to load in – It’s important to choose a venue with ease of access because lavish fusion weddings usually require assembly of heavy equipment on site. In some cases like in Indian weddings, the need for a  horse or elephant to make an entrance during the Baraat calls for such access.
  • Parking for guests
  • Accommodations – Pick a wedding venue that is near the hotel/s of your choice ( if the venue is not a hotel). Much better if the venue already offers accommodation. Be ready to give room for guests’ preferences.
  • Proximity to airports – This is also a way of showing that you care about your guests and the quality of their time. If you are unable to secure your dream venue near an airport,  consider providing transportation services to your guests.
  • Time – Cultural weddings tend to start either earlier than normal and end later than usual too. Having a wedding venue that can be flexible with start and end times is ideal.
  • Bar/Beverage – Check if the venue has the option to bring liquor.

Be specific about which part of the ceremony, decor, program, and food will incorporate culture.

Modern couples of today opt for more streamlined, minimalist weddings. They are usually certain of what they like to see: clean architectural designs, neutral colors, with just the right hint of culture to represent them. Now, not everyone may know exactly what they want in their multicultural wedding, so sitting down with your wedding planner to voice out your vision is recommended. Your planner can then lay out the touches of culture and tradition that must be present in specific parts of the wedding – from the ceremony to the reception program, decor, menu, etc.

Discuss interfaith marriage customs with your religious affiliations.

Some religions are okay with interfaith wedding ceremonies. Some, however, are mutually exclusive. Better to check with your religious officiants to know what is expected. Securing a date with your church is a wise idea to ensure your wedding date does not coincide with specific religious dates and seasons. Match this with wedding venue availabilities before making a deposit.

Educate your guests about what they can expect.

The last thing you want is for your guests to feel awkward about all these cultural matters. Setting up a website, and including details in the invitation about the information on attire expectations, food, customs, activities, etc. are necessary.

Book a FREE Consultation

Mimi Ebichi is a seasoned wedding planner with a specialization in multicultural weddings. Our team of planners, vendors, and coordinators will ensure the heavy work is off your hands from planning to celebration so you can actually sit down and enjoy your most special day. Contact Mimi for a free consultation.

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What to Look for in a Full-Service Wedding Planner?

When planning for a wedding, hiring a full-service wedding planner may have probably crossed your mind. Though it can be overwhelming to search through their services and identify which ones are essential for you, we have listed down some of the most vital services to spot on when hiring events and wedding planners! 

1. Conceptualization

What to Look for in a Full-Service Wedding Planner?

The first and foremost step to break the ice in your wedding preparation is to hire a professional to help you. Your reliable wedding planner will help you develop an initial concept that entails the wedding theme, styling, and the overall feel of the event. 

2. Budget creation and management

One of the most crucial stages in wedding planning is the planning and creation of a budget. Although it is expected that you already have a ball figure before actually hiring a wedding planner, seeking professional advice will give you insights on how to maximize and manage your wedding budget wisely. Hence, hiring a professional wedding planner includes availing their expertise in budget creation and management. 

3. Wedding checklist and schedule creation

It is known for a fact that preparing for a wedding takes much of your time, and it may be difficult to juggle other responsibilities aside from the wedding preparations. But, wedding planners are there for a reason. Known to be the masters of time management, professional wedding planners take pride in their ability to squeeze in all pre-wedding activities within the allotted months of preparation. And because of that, there is no need to worry about missing out on an important wedding errand or running out of time!

4. Vendor recommendations and contract negotiations

Wedding planners are there for a reason or two – and most of the time, their connections really do matter! When you hire a reliable wedding planner, that trust extends up to the wedding vendors that they recommend, and you just know that these vendors are the seasoned experts in the wedding industry! This aspect spares you from so much worry about hiring the wrong team of suppliers, and your wedding planner may even help you come up with good contract negotiations! 

5. Venue and events management

What to Look for in a Full-Service Wedding Planner?

Who wants to stress about the venue and event on their very own wedding day? You certainly do not want to picture yourself stressing about the insufficient number of chairs while in your wedding dress. Hence, hiring a professional wedding planner saves you from unnecessary stress by managing the logistics needed for the venue and the overall event. 

At Mimi Ebichi Events, we make sure to take care of each and every wedding preparation for our clients – just what any couple would dream of. As masters of creativity and time management intertwined, we make your dream wedding come to life. Book a FREE consultation with us today! 

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Top Wedding Theme Ideas for 2022

We all know for a fact that the wedding industry is ever changing and dynamic. If you are one of the many couples who plan to tie the knot this year, we know you just can’t miss out on the top wedding theme ideas for this year, so here’s a little treat for you as we start your journey on wedding preparation!

1. Vintage-inspired wedding theme

We know that vintage-inspired weddings have been around for quite some time now. But with the Bridgerton series hitting our screens, everyone just can’t get enough of the signature pastel and Prussian blue colour palette. This elegant combination can be further infused with lush green foliage and touch of florals to balance out the wood colours. 

2. Multi-sensory experiences

What better way to welcome your guests than capturing their five senses with the colours, sounds, tastes, scents, and textures of your wedding? Begin with glamming up your wedding invitations by adding a touch of texture with canvas, dry-pressed flowers, or velvet materials. For the wedding reception starters, welcome your guests with cocktails and special appetisers. To add some personality, you may experiment with different dishes of original flavours with spicy notes in the meal for an unusual effect.

3. Chic wedding

For a couple who wants something above and beyond a traditional wedding, a chic wedding theme might be the one that you’re looking for. This elegantly fashionable theme is all about staying on top of trends and taking bold risks – with all the minimalists and mid-century modern designs emerging from the market, there are just a lot of options to pull off a chic wedding. 

4. Moroccan-themed wedding

If you’re trying to tie the knot during the summer season, then a cosy, outdoor Moroccan-themed wedding might be just the perfect fit for you. This kind of wedding theme is abundant with vivid colours, intricate lanterns, flowering fabrics, and elaborate linens. If this appears intimidating and overwhelming for you, minimalist versions are also popular from this line. 

5. Beach wedding 

Beach weddings have never been off the list from the trending wedding themes every year. Especially now that people have been staying indoors because of the pandemic, many couples want to get that breath of fresh air from having an intimate, romantic beach wedding. What’s good about this beach wedding is the versatility and ample room for creative exploration – you can even combine it with any of the wedding themes mentioned above! 

At Mimi Ebichi Events, we take pride in giving our clients their dream wedding celebrations by offering a wide array of wedding services – from planning to execution. Make your wedding journey worthwhile and book a FREE consultation with us today! 

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How to Set a Wedding Budget

Planning a wedding can be both exciting and daunting – from choosing a wedding date, reception venue, wedding favors and suppliers, and wedding attire. Then comes the discussion about the wedding budget. No need to fret, we’re here to help! We have listed down below some of the things that are often overlooked when planning a wedding budget.

1. Wedding invites

Crafting your wedding invites surely is fun to do. We’re sure you’ve already planned your matching RSVPs, or maybe you even hired a calligrapher. However, allotting a budget for postage/stamps is something most couples tend to forget. These stamps may not be so pretty as compared to your envelopes and embossed invitations, but they do come in handy and are important when it comes time to mail those out!

2. Gratuities

Most people understand this as a “tip”. Although giving a tip is highly arbitrary and optional (but recommended), it is always worth it to give extra gratitude to the people who have worked far and beyond during your wedding. If you’re hiring a handful of wedding staff and suppliers, make sure to set aside enough amount of budget for the tip! 

3. Taste tests

How to Set a Wedding Budget

While you are looking forward to hiring a reliable and good-quality wedding caterer, we’re sure you are also prepping up for the much-awaited taste test and dry runs. Although most wedding caterers include the taste test in their service fees, there are still some suppliers who make this as a separate offer. The best option is to ask about the inclusions of their service and set aside a reasonable amount for taste testing.

4. Additional decorations and stationery 

How to Set a Wedding Budget

When you are envisioning your dream wedding theme and style, you may have overlooked the small details and decorations that must be budgeted too. These additional decorations may include table runners, candles, place cards, escort cards, and other small stationery pieces. While these things may still add up as the wedding preparations progress, it is best to allot a budget for them. 

5. Thank you notes

When all the merriments and well wishes have been said and done, giving thanks to your guests who spent their time and resources for you is always a good idea.  You want to thank them appropriately and everyone knows a thank you note in the mail is the way to do it. Thank you notes typically aren’t very expensive, but they do cost something, so they should be in your budget.

We at Mimi Ebichi Events take pride in treating our services as a wedding investment. We are committed to bringing blissful wedding celebrations to our valuable clients through our artistry, craft, and wedding planning experiences seasoned through the years. Book a FREE consultation with us today and let’s start this year by planning your wedding! 

Related Reads:

How to Plan an Intimate Wedding in 2022

How to Pick The Right Wedding Caterer

How to Plan Your Wedding Reception: 5 Top Advice

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How to Plan an Intimate Wedding in 2022

There is no doubt that the pandemic has created a significant impact on the wedding industry today. Emerging trends and new wedding arrangements have come to life. With the health restrictions in place, most couples now prefer an intimate, romantic wedding over a grand, dreamy one. If you are considering a small-sized wedding for 2022, continue scrolling as we walk you through some of the tried and tested tips to plan for an intimate wedding in 2022

1. Finalize the guest list

Couples who choose to do an intimate wedding must plan their wedding guest list strategically. This means that you have to consider streamlining your guest size by limiting the attendees to your immediate family members and closest friends. A strategic way to do this is to create 2 versions of your guest list – one for drafting all the possible guests without considering the ideal guest count first. From there, create another version that already considers downsizing the guest number. This helps you carefully eliminate and select the people who can attend and those who can watch the live stream instead – yep, it’s another option you can consider!

2. Personalize your style

How to Plan an Intimate Wedding in 2022

Since this is an intimate romantic wedding, why not grab the chance and make it a little extra personal? Most couples prefer to do an intimate wedding mainly because it leaves ample room for authenticity in style and aesthetics. Make your intimate wedding a reflection of you as a couple!

Related: How to Set a Wedding Budget

3. Consider the wedding venue

wedding venue

As it goes without saying, considering the size of your chosen wedding venue is equally important to decide to have an intimate wedding for 2022. With COVID restrictions in place, choosing the right wedding venue for your ceremony and reception has to be large enough to accommodate all your guests while still observing the proper health protocols.

4. Play and explore with seating arrangements

wedding table setting

As mentioned earlier, having an intimate wedding in 2022 leaves you more room to play with and explore your creativity – yes, even with the seating arrangements. You might want to consider having an extra-large round table (that’s appropriate for social distancing, of course) for 10-20 guests to fill more space. Or, you could have smaller tables with fewer guests with which you can still interact during dinner. The choice is totally up to you!

5. Enjoy and embrace the moment

wedding dance

And lastly, we highly recommend you simply enjoy and embrace your big day! One thing about having an intimate wedding is that it allows you to bond and interact with your guests at a more personal level – so take this chance to do so! You deserve to have an immeasurably memorable day with all the months of preparation and investment in your wedding. 

We at Mimi Ebichi Events take pride in treating our services as a wedding investment. We are committed to bringing blissful wedding celebrations to our valuable clients through our artistry, craft, and wedding planning experiences seasoned through the years. Book a FREE consultation with us today and let’s start this year by planning your wedding! 

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How to Pick The Right Wedding Caterer

Choosing the right wedding vendors is no easy task. For most couples, it takes a couple of weeks, months even, on selecting the right wedding supplier and vendor for them. Thus, picking the right wedding caterer is no different at all. Since food is the total crowd-pleaser of any wedding, it is very crucial in the whole wedding preparation process. But don’t fret! Here are some tips on how to spot a reliable wedding caterer.

1. Wedding Venue Package

If your chosen wedding venue already comes with an in-house caterer, then this part would be easier for you. However, the downside of settling to a wedding venue and caterer package is that you have lesser room for negotiation. While your wedding reception comes with a venue-caterer package deal, you could still work your way around getting a nice discount or extras. Since cash is beloved by all, you could politely ask your caterer if they offer some valuable discounts or extras for clients like you who are willing to pay in full!

How To Pick the Right Wedding Caterer

2. Compare, compare, compare

It never hurts to come up with a considerable list of preferred caterers. This will allow you to carefully weigh in the pros and cons of each caterer on your list; especially in terms of their package deals, the quantity of service, the scope of service, and quality of food above all. The easiest way to do this is to interview them and do initial research by visiting their website. This would help you build up your expectations towards the particular caterer. 

3. Finalize your budget

The general rule is to never consider interviewing any caterer without a set budget and final guest list. All caterers would gladly offer you a package that would suit your guest count and budget, so it is best for both parties to meet at a common ground. This way, it would be easier for you to negotiate and even compare which caterer offers the best package for your needs. 

4. Food tasting is a must!

How To Pick the Right Wedding Caterer

Before signing the contract with your chosen caterer, make sure to have a food tasting first. It goes without saying that no matter how good the deal was, the quality will always be the real deal. Consider your caterer as one of your wedding investments that require time and careful planning. Remember that the food in your reception will always be the crowd-pleaser. 

At Mimi Ebichi Events, we are proud of our commitment and dedication to providing the quality of service that our clients deserve. We put value in our clients’ investment in hiring a wedding planner by giving them the best and memorable wedding experience ever. Let us be a part of your dream wedding by signing up for our FREE consultation today! 

Related Reads:
How to Plan Your Wedding Reception: 5 Top Advice

Getting Engaged During the Holidays: What to do Next?

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